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Steps to Successful IT Asset Disposal and IT Asset Recovery

Posted at September 22, 2015 | By : | Categories : Blog | 0 Comment

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IT ASSET MANAGEMENT and Asset disposal/disposition

IT Asset management is “coordinated activity of an organization to realize value from assets. We cost effective, functional and real-time IT asset disposition solutions. With technology life span becoming shorter, companies are increasingly seeking to recover optimal returns from their IT waste through the following streams:

• Disposal
• Obsolescence
• Surplus
• Take Back Schemes
• Service Returns
• Leasing
• Quality Control and Manufacturing rejects

Asset Disposition as opposed to Disposal without Accountability or Abandonment is completely in line with the recycling adage of reduce, reuse, recycle, and is performed with the total approval and support of federal, local and state laws. The first step is to reuse the equipment, and then channel to recycling when the equipment fails the Asset Disposition standards. Asset Disposition goes beyond traditional recycling to encompass testing, cleaning, data wiping of IT equipment to United States Department of Defense and NAID (National Association of Information Destruction) standards.

So why is the task of Asset Disposal so daunting for a CIO/IT Manager?

 

The most important reason is lack of strategy, direction and inability to forecast end results. Here’s a step by step guide to better asset recovery to recoup maximum return on your IT investment:

  1. Create an Asset Disposal strategy

It is time that IT department edits its IT Asset Management and Security Policy to include proper disposal and data erasure policy on obsolete assets.

How will IT equipment (Computers, Desktops, laptops and cell phones be disposed of when they’re no longer needed within the company?

Will they be made available for reuse or will they be recycled, remarketed or sold?

How will the end of life assets be removed from their working place? Who will be responsible for doing so?

 

  1. Create a Risk Assessment of the disposal process

 

Whether you decide to use a certified asset disposal and recycling service

provider or handle data destruction yourself before recycling, it is

important to consider the loopholes and security vulnerabilities associated with

each method of disposal.

 

You may recycle usable equipment, donate it to another user or

return leased equipment to the owner. You may decide that you can

delete personal data within your organization before recycling

equipment and devices but using a certified service provider is also

an option.

 

Under all circumstances, it is important to take into account the risk associated with data leaving your organization along with your disposed computers, laptops etc.

A certified organization usually provides you with a :

 

-Complete Asset Report of IT Assets Disposed/Recycled

– Serial Number Report for all Hard Drives Destroyed

-Certificate of Recycling

– Certificate of Data Destruction

 

  1. Act Fast, Plan Ahead and Don’t Waste Time

 

Don’t let your IT equipment sit and collect too long before remarketing and reselling. What is worth value today may not be worth much tomorrow, considering how quickly demands for technology change. When new IT refresh occurs, many companies try refresh at the same time, sending a lot of the same equipment into the resale market. Reuse market changes quickly, so when when comes to Asset Recovery, Time is money!

 

 

 

  1. Who is qualified to handle your Asset Disposal ?

 

.Choose an IT asset disposition (ITAD) company that offers “due diligence process”, provides sufficient guarantees about its security measures. As an IT Asset Manager, you should have the peace of mind that your service provider will treat the personal data on disposed assets as seriously as you would. The best way to ensure that is to use third party audited/certified vendors for asset recovery and recycling of your assets, who comply with DOD (Department of Defense) and NAID (National Association of Information Destruction) standards.

 

 

 

  1. Demand Complete Downstream Accountability

 

Last, but not the least, know where your assets land up in the end. For all you know, they were shipped overseas where they were abandoned or compromised with without due diligence. Once again, using a certified vendor guarantees that your assets were recycled as per highest environmental and safety standards. You may be able to draw up a contract with you Asset Disposal company to ensure this due diligence during the process.

 

For more information on Asset Management and Disposal, contact for free no obligation consultation with Waste To Green Asset Recovery experts. 855-626-3472 or info@wastetogreen.com