IT Manager’s Guide for IT Asset Recovery
ASSET MANAGEMENT AND ASSET DISPOSAL/DISPOSITION
Asset management is the “coordinated activity of an organization to realize value from assets.” Your goal as an IT Asset Manager is to find the most cost effective, functional and real-time IT asset disposition solutions for your company. With technology lifespans becoming shorter, companies are increasingly seeking to recover optimal returns from their IT waste through the following streams:
- Take Back Schemes
- Service Returns
- Quality Control and Manufacturing rejects
Asset Disposition as opposed to Disposal without Accountability or Abandonment is completely in line with the recycling adage of reduce, reuse, recycle, and is performed with the total approval and support of federal, local and state laws. The first step is to reuse the equipment, and then channel to recycling when the equipment fails the Asset Disposition standards. Asset Disposition goes beyond traditional recycling to encompass testing, cleaning, data wiping of IT equipment to United States Department of Defense and NAID (National Association of Information Destruction) standards.
So why is the task of Asset Disposal so daunting for a CIO/IT Manager?
The most important reason is lack of strategy, direction and inability to forecast end results. Here’s a step by step guide for better asset recovery in order to recoup maximum return on your IT investment
1. Create an Asset Disposal Strategy
It is time for the IT department to edit its IT Asset Management and Security Policy to include proper disposal and data erasure policies on obsolete assets. How will IT equipment (Computers, Desktops, laptops and cell phones) be disposed of when they’re no longer needed within the company?
Will they be made available for reuse or will they be recycled, remarketed or sold? How will the end of life assets be removed from their working place? Who will be responsible for doing so?
2. Create a Risk Assessment of the Disposal Process
Whether you decide to use a certified asset disposal and recycling service provider or handle data destruction yourself before recycling, it is important to consider the loopholes and security vulnerabilities associated with each method of disposal. You may recycle usable equipment, donate it to another user or return leased equipment to the owner. You may decide that you can delete personal data within your organization before recycling equipment and devices but using a certified service provider is also an option.
Under all circumstances, it is important to take into account the risk associated with company data leaving your organization along with your disposed computers, laptops etc.
A certified disposal company will always provide you with a:
- Complete Asset Report of IT Assets Disposed/Recycled
- Serial Number Report for all Hard Drives Destroyed
- Certificate of Recycling
- Certificate of Data Destruction
3. Act Fast, Plan Ahead and Don’t Waste Time
Don’t let your IT equipment sit and collect too long before remarketing and reselling. What is valuable today may not be worth much tomorrow, considering how quickly demands for technology change. When a new IT refresh occurs, many companies refresh at the same time, sending a lot of the same equipment into the resale market. The reuse market changes quickly, so when it comes to Asset Recovery, Time is money!
4. Who is Qualified to Handle Your Asset Disposal?
Choose an IT Asset Disposition (ITAD) company that offers a “due diligence process”, this provides sufficient guarantees about its security measures. As an IT Asset Manager, you should have the peace of mind that your service provider will treat the personal data on the disposed assets as seriously as you would. The best way to ensure that is to use third party audited/certified vendors who comply with DOD (Department of Defense) and NAID (National Association of Information Destruction) standards for asset recovery and recycling of your assets.
5. Demand Complete Downstream Accountability
Last, but not the least, know where your assets end up. For all you know, they were shipped overseas where they were abandoned or compromised without due diligence. Once again, using a certified vendor guarantees that your assets were recycled as per the highest environmental and safety standards. You may be able to draw up a contract with your asset disposal company to ensure this due diligence during the process.
For more information on Asset Management and Disposal, contact for free no obligation consultation with Waste To Green Asset Recovery experts.